When you’re juggling tax returns, client onboarding, and ever-changing regulations, compliance checks can feel like a time-consuming burden.
But for accountancy practices, especially those offering company formation, bookkeeping, or advisory services, getting your KYC (Know Your Customer) and AML (Anti-Money Laundering) checks right isn’t optional - it’s a legal requirement.
At MLVerify, accountants across the UK, who want a simple, secure way to stay compliant without getting bogged down in admin, benefit from our platform.
Here’s how MLVerify fits into a typical accountant’s onboarding process, and how it can help you with your processes, too.
Step 1: Onboarding a New Client
Whether it’s a limited company, sole trader, or individual seeking tax advice, onboarding starts with gathering identity information and documentation.
This is where the headaches usually begin: chasing clients for passports, proof of address, or source-of-funds documents - often via insecure channels like email.
With MLVerify, accountants can:
- Send a secure link directly to their client via email or SMS
- Request specific documents and information (e.g. passport, bank statement, UTR number)
- Avoid data loss or confusion - everything is captured in one place
No more scattered files, no more back-and-forth emails.
Step 2: Verifying Identity and Screening for Risk
Accountants are required to verify their clients’ identities and screen them for sanctions and politically exposed person (PEP) status.
Missing this step can leave your firm vulnerable to fines or audit failures.
MLVerify automates this process using:
- Digital ID verification, powered by trusted data sources
- Sanctions and PEP checks, cross referenced with government lists
- Clear, auditable event logs for your records
This means your team can act quickly and with confidence, without needing specialist AML knowledge.
Step 3: Reporting and Record-Keeping
Every firm is expected to retain adequate records to demonstrate due diligence, even if a client doesn’t trigger any red flags.
With MLVerify, accountants get:
- A complete audit trail for each client
- Timestamped logs of all checks and actions taken
- Easily exportable reports, should regulators ever ask
You’ll be prepared for audits without scrambling through inboxes and folders.
Step 4: Ongoing Compliance
For high-risk clients or ongoing engagements, periodic rechecks are essential.
MLVerify makes this easy by letting you:
- Re-run checks with one click
- Get notifications if a client is later flagged under sanctions
- Keep everything centralised - even across multiple team members or offices
Why Accountants Choose MLVerify
Our accountant users consistently tell us they value:
Time saved on admin and manual checks
Peace of mind knowing they’re meeting their legal obligations
A smooth experience for their clients
This software is fantastic, it so easy to use and it covers everything from ID checks to risk assessments and allows us to hold records of staff training. It is everything a firm of accountants needs to ensure they are fully compliant with the UK AML regulations.
Michele, Accountant, Reviewed on Capterra
Whether you’re a sole practitioner or a multi-partner firm, MLVerify is designed to help you meet your obligations without slowing you down.
Want to see how it could work in your practice?
Get started with a free trial